SchoolGPT
Learn Without Limits
Learn Without Limits
Effective Date: 2nd April 2025
SchoolGPT is the trading name of SchoolGPT Limited, a company registered in the United Kingdom under company number 15815092, with a registered office at 3 Hartfield Walk, Bolton, BL2 2PH. For any inquiries, you may contact us at hello@schoolgpt.com
We are always developing and improving our Services. This means we may need to update these Terms or the Services themselves from time to time.
Here are some reasons why changes might occur:
If we make a change that significantly negatively affects you, we will give you at least 30 days' advance notice. We will tell you the date the change takes effect via email or an in-product notification.
Any changes we make will only apply from that date forward. If you do not agree to the changes, you must stop using our Services. Continued use of the Services after changes come into effect means you accept the new Terms.
Your Permission: As long as you follow these Terms and all applicable laws, you are permitted to access and use our Services.
You agree not to use our Services for any illegal, harmful, or abusive activity. Specifically, you must not do any of the following:
Some of our Services include downloadable software (like a mobile app), it might update automatically on your device to ensure you have the latest version. This software may include open-source components, which come with their own licenses that we will make available to you.
Our Services might include or interact with software, products, or services from other companies ("Third-Party Services"). Some features, like Browse, may also show content or results from these Third-Party Services ("Third-Party Output"). Please be aware that these Third-Party Services and their Output have their own separate terms and policies. We don't control and are not responsible for them.
We appreciate feedback, suggestions, and ideas about our Services. If you choose to share them with us, you agree that we can use your feedback freely to provide, maintain, develop, and improve our Services, without any obligation or compensation to you.
We may use your Content to provide, maintain, and improve our Services, ensure we comply with the law, and keep our Services safe. This includes processing necessary for the functionality described in the Data Processing Schedule (Schedule 1).
You can choose to prevent us from using your Content to train our models by adjusting your account settings. You can find more information about this in our Help Center. Please note, opting out might limit how well the Services work for your specific needs.
We reserve the right, but not the obligation, to monitor any Input or other content provided by users through the Services. We may remove content that violates these Terms, our Usage Policies, or applicable law, or that we otherwise deem inappropriate or harmful, at our sole discretion. We may also suspend or terminate accounts for violations, as described in the "Termination and suspension" section.
Agreement to Data Processing Schedule: If you are using the Services as or on behalf of a School, your access to and use of the Services constitutes your agreement to be bound by the terms of the Data Processing Schedule (Schedule 1) attached to these Terms of Service. This Schedule details how SchoolGPT processes Personal Data on behalf of the School in compliance with UK Data Protection Laws.
Controller and Processor Roles: As further detailed in Schedule 1, for the purposes of UK Data Protection Laws, the School is the Data Controller and SchoolGPT Limited is the Data Processor for Personal Data processed through the Service ("School Data").
School Obligations: The School warrants that it has complied, and will continue to comply, with all applicable UK Data Protection Laws in relation to School Data, including ensuring a valid lawful basis for processing and for instructing SchoolGPT, providing necessary notices, and obtaining necessary consents from Data Subjects (including for any Special Categories of Personal Data inputted by Authorised Users).
Paid Subscriptions: We offer paid subscription Services for schools and parents, allowing you to purchase access to enhanced features and functionalities (the "Benefits"). The specific Benefits for each Service will be clearly explained before you purchase. You can manage your paid subscription through your account settings. All charges, including subscription fees, will be clearly stated before you purchase.
Billing: If you sign up for a paid subscription, you agree to provide complete and accurate billing information, including a valid payment method. For paid subscriptions, we will automatically charge your payment method for each agreed renewal period until you cancel. If your payment cannot be processed, we may downgrade your account or suspend access to our Services until payment is received.
Cooling-Off Period (Right to Cancel): If you are a consumer, you have the right to cancel your purchase and request a refund within 14 days of your initial purchase date (the "Cooling Off Period") without giving a reason. If you cancel during this period, any refund will cover the subscription fee from the date you request cancellation to the end of the subscription period you paid for. To cancel and request a refund during the Cooling-Off Period, please contact Support or use the model withdrawal form referenced in the Termination section.
Cancellation After Cooling-Off Period: You can cancel your paid subscription at any time after the Cooling-Off Period by updating your account settings. You will not be charged again after you cancel. Your access to the Benefits will continue until the end of the current subscription period you have already paid for, at which point the cancellation takes effect. Unless otherwise specified, you won't receive a refund or credit for the time between your cancellation and the end of the paid subscription period.
Price Changes: We may change our subscription prices occasionally. If we increase prices, we will give you at least 30 days' notice. Any price increase will apply from your next renewal date, allowing you to cancel beforehand if you don't agree.
Your Rights: You can stop using our Services and end your relationship with SchoolGPT at any time by simply closing your account and stopping your use of the Services.
EEA Consumer Withdrawal Right: If you are an EEA-based consumer, you can close your account and withdraw from these Terms within 14 days of accepting them by contacting Support.
SchoolGPT Rights: We may take action to suspend or terminate your access to our Services or close your account if we determine, acting reasonably and objectively:
Consequences of Termination: Upon termination, your right to access and use the Services ceases. For Schools, the provisions regarding data deletion in the Data Processing Schedule (Schedule 1) will apply.
While we strive to provide accurate and helpful information through the use of large language models, we do not guarantee the accuracy, completeness, or usefulness of any information generated by the AI. You acknowledge that the AI-generated content may contain errors, omissions, or inaccuracies, and you agree to use the Service at your own risk. We are not responsible for any decisions or actions taken based on the AI-generated content, and we disclaim any liability for damages or losses resulting from your reliance on the AI-generated content.
You agree to indemnify, defend, and hold harmless SchoolGPT Limited, its directors, employees, and affiliates from and against any and all claims, liabilities, damages, losses, or expenses (including legal fees) arising out of or in any way connected with your use of the Service, your violation of these Terms (including the Data Processing Schedule where applicable), or your violation of any third-party rights, including but not limited to intellectual property rights or data protection laws (subject to the liability provisions in Schedule 1 where applicable).
To the fullest extent permitted by law, in no event shall SchoolGPT Limited, its directors, employees, or affiliates be liable to you for any indirect, incidental, special, consequential, or punitive damages, including without limitation loss of profits, data, use, or goodwill, whether arising from your use of the Service or for any other claim related in any way to your use of the Service.
Specific Liability for Data Processing (Schools): Notwithstanding the above, the liability of SchoolGPT Limited concerning the processing of School Data under the Data Processing Schedule (Schedule 1) shall be governed by the liability provisions set out within that Schedule.
General Liability Cap: Subject to the specific provisions for data processing liability in Schedule 1 (where applicable) and excluding liabilities that cannot be limited by law (such as for death or personal injury caused by negligence, or fraud), our total aggregate liability to you for all claims relating to the Services is limited to the greater of (a) the amount you have paid to SchoolGPT Limited for use of the Service in the three (3) months prior to the event giving rise to the claim, or (b) £100 GBP.
SchoolGPT Limited operates the Services from the United Kingdom. If you access the Service from outside the United Kingdom, you do so at your own risk and are responsible for compliance with the laws of your jurisdiction, including any applicable data protection and transfer regulations. SchoolGPT Limited makes no representations that the Service or any content available through it is appropriate or lawful for use in other locations without ensuring necessary compliance measures are in place (as detailed in Schedule 1 for international data transfers).
These Terms (including Schedule 1) shall be governed and construed in accordance with the laws of England and Wales. Any disputes arising under or in connection with these Terms shall be subject to the exclusive jurisdiction of the courts of England and Wales.
Entire Agreement: These Terms, including the Data Processing Schedule (Schedule 1) where applicable, constitute the entire agreement between you and SchoolGPT Limited regarding the Services and supersede all prior agreements. In case of conflict between the main body of these Terms and Schedule 1 regarding data processing, Schedule 1 shall prevail.
Severability: If any part of these Terms is found to be unenforceable, the remaining parts will continue in full force and effect.
No Waiver: If we fail to enforce any part of these Terms, it will not be considered a waiver.
Assignment: You may not assign any of your rights or obligations under these Terms without our consent. We may assign our rights and obligations without restriction.
This Schedule forms part of the SchoolGPT Terms of Service ("Main Agreement") when the customer is a School.
Parties:
Capitalised terms used herein but not defined shall have the meanings given in the Main Agreement or the UK GDPR.
2.1 Roles: The parties acknowledge that for the purposes of UK Data Protection Laws, the School is the Controller and SchoolGPT is the Processor of the School Data.
2.2 Processor's Obligations: SchoolGPT shall:
2.3 Controller's Obligations: The School warrants that:
The subject matter, duration, nature, purpose, types of Personal Data, categories of Data Subjects, and any Special Categories of Personal Data processed are set out in Appendix 1 (Details of Processing) to this Schedule.
4.1 SchoolGPT shall implement and maintain appropriate technical and organisational measures to ensure a level of security appropriate to the risk associated with Processing School Data, considering the state of the art, costs, nature, scope, context, and purposes of Processing, and risks to individuals.
4.2 Such measures include, as appropriate (and detailed in internal policies): pseudonymisation/encryption, ensuring confidentiality/integrity/availability/resilience, timely restoration capabilities, regular testing/evaluation, access limitation to authorised personnel, strong access controls (least privilege, MFA), secure development practices, and logical data separation where feasible.
4.3 Confidentiality: SchoolGPT shall ensure authorised personnel processing School Data are subject to binding confidentiality obligations.
5.1 General Authorisation: The School grants general written authorisation for SchoolGPT to engage Sub-processors, subject to this clause 5.
5.2 Sub-processor List: SchoolGPT shall maintain and make available a list of current Sub-processors (name, activity, location). Current Sub-processors include: Wonde Ltd, Amazon Web Services (AWS), Microsoft Azure, Google Cloud Platform (GCP), OpenAI OpCo, LLC, Anthropic, PBC, Google LLC, DigitalOcean, LLC, Speechify Inc.
5.3 Changes: SchoolGPT shall inform the School of intended changes (additions/replacements) at least 14 days in advance, allowing the School to object on reasonable data protection grounds.
5.4 Contracts: SchoolGPT shall ensure Sub-processors are bound by written contracts with data protection obligations equivalent to this Schedule.
5.5 Liability: SchoolGPT remains fully liable to the School for Sub-processor performance.
6.1 SchoolGPT shall not transfer School Data outside the UK unless appropriate safeguards under UK Data Protection Laws are in place (e.g., UK Adequacy Regulations, IDTA, UK Addendum to EU SCCs).
6.2 The School acknowledges Sub-processors (e.g., Speechify Inc., AWS, GCP, Azure, OpenAI, Anthropic) may process data outside the UK (e.g., USA). SchoolGPT confirms such transfers comply with UK Data Protection Laws, including safeguards and necessary assessments.
(As required by Article 28(3) UK GDPR)
The provision of SchoolGPT's AI-powered educational platform and related services to the School and its Authorised Users, as detailed in the Main Agreement.
For the Term of the Main Agreement between SchoolGPT and the School, plus the period required for deletion of School Data as specified in clause 10 of Schedule 1.
(Explicitly Excluded Categories): SchoolGPT does not intentionally process detailed student education/attainment records (beyond interactions within the Service), student disciplinary records, student health information (unless voluntarily entered by a user – see below), detailed financial information, detailed staff employment data, or IP addresses as part of the core service provision under this Schedule.
SchoolGPT does not intentionally request or require Special Categories of Personal Data for the provision of the Services.
However, Authorised Users may voluntarily input information into the Service (e.g., via text prompts) specifically to tailor the AI's responses to their needs. This could indirectly reveal Special Categories of Personal Data, such as information relating to:
The School, as Controller, acknowledges that it is solely responsible for ensuring that a valid lawful basis under Article 9 of the UK GDPR (such as explicit consent obtained from the Data Subject or their parent/guardian where applicable, or another valid condition like processing necessary for reasons of substantial public interest) exists prior to any such Processing of Special Categories of Personal Data initiated by its Authorised Users through their use of the Services for tailoring purposes. SchoolGPT processes such data only as part of the user's input, based on the School's instruction (implicit in allowing use of the Service for such purposes).
If you have any questions about these Terms, please contact us at:
Email: hello@schoolgpt.com